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Our IS Offerings

In-House Developed and Maintained Solution by HPCL

Solutions that have Already been Offered in SaaS Environment

Recruitment solution

A robust solution for complete recruitment process has also been extended to Joint Ventures as a SaaS based solution. Following are the salient features of the solution:

  • Advertisement Publish
  • Candidate Registration
  • Application form entry with data validation
  • Shortlisting of candidates
  • Interview Management
  • All Indian Merit List Generation
  • Medical Module
  • Joining Process

Employee Health and Safety Suite

The Employee Health and Safety (EHS) Suite is a comprehensive software solution tailored for refinery safety and regulatory compliance. It enhances safety protocols, facilitates informed decision-making and ensures compliance with regulatory standards in refinery operations.

The software include following modules:-

  • Near Miss Reporting System for timely hazard identification and trend analysis.
  • Safety Tour Scheduling System for efficient monitoring of compliance and non-compliance instances during refinery visits.
  • Online Health Management System centralizes employee health records.

Bill Tracking System/Vendor Self Service

Vendor Self Service System is a comprehensive software for managing payments to the Vendors/Suppliers. With option(s) of seamless integration with ERP system, It provides an unparalleled experience to the end users. Key features of the software are:-

  • Submission and tracking of invoices by the Vendors.
  • Manage Contact Information, GST Numbers and Bank Mandate.
  • Track of Payments and Deductions
  • Purchase Order Details with download feature
  • Interactive Dashboards and Reports
  • Chatbot for real time resolution of Vendor Queries

e-Proc

eProcurement system is an end-to-end digital platform for tendering & procurement, catering to various tender categories viz. transportation, turnaround, global, packaging containers etc. Following are the salient features of the e-Proc solution:-

  • Modular system having options to configure tender parameters.
  • Publishing the tender
  • Enables buyers for tender extraction from ERP system
  • Online submission of bids in the form of encrypted documents.
  • Online bid opening process.
  • Option of Reverse Auction, a real time price negotiation tool.

Employee Portal

The employee portal is a centralized platform having gamut of solutions catering to the employees of the organization.

  • A one stop solution for internal communication, it fosters organizational connectivity and ensures seamless access to essential resources.
  • Employee details & updates on organization's events, news, circulars, and corporate communications.
  • User-friendly interface and streamlined workflow processes enhances collaboration, contributing to a more cohesive and well-informed workforce within the organization.

Visitor Gate Pass

Online Visitor Entry Pass is an internet based solution and easily scalable. Currently being used in in more than 15 locations in the organization and extended as a SaaS product to the Joint Ventures. Salient features of the solution are:-

  • New User Registration
  • User Authentication through mobile number
  • Photograph captured at entry and stored in database.
  • Printing of the passes
  • Advance Visitor Pass can be created and approved by Employees.
  • Option for Check Out by the Security on exit.

Customer Portal

A dedicated single point of access for HPCL customers facilitating to manage their day to day activities. Its interface and robust security measures contribute to a seamless and secure user experience for managing diverse business interactions such as:-

  • Dashboard access to authenticated customers only providing overview of activities.
  • Display of key metrics viz. pending indents, account balances, recent transactions etc.
  • Provide access to customers for performing major activities such as Indent Placement, Real-time account balances & transaction history, track sales status etc.

Invoice Verification Portal

The Invoice Verification Solution developed by HPCL streamlines the invoice verification process handled by third-party entities like PWD.

  • Ensures precise vendor payments/reimbursements and reduces the risk of fraudulent transactions.
  • Allows for flexible verification of individual products within invoices, enabling partial or full verification as per requirement.
  • Robust authentication features guarantee secure access.
  • Detailed reports and the download option facilitates thorough review and record keeping of verified data.
  • The solution significantly improves efficiency, accuracy, and transparency in the verification process.

Indent Management System (IMS)

Indent Management System (IMS) is a comprehensive platform designed to streamline the process of placing indents for petroleum products by the dealers/distributors. Customers can create new indents specifying the quantity, delivery location, desired delivery date etc.

IMS generates delivery schedules, assigns transportation resources, and tracks shipments in transit. Customers can track the status of their indents from placement to delivery, enhancing transparency and trust. IMS also provides comprehensive report functionalities to the users.

Benefits of Indent Management System:

  • Efficiency: Streamlines indent placement to product delivery reducing manual errors and delays.
  • Customer Satisfaction: Timely and accurate fulfilment of customer indents.
  • Cost Savings: Improves operational efficiency & optimizes resource utilization.

Other Solutions

Material Gate Pass

The Gatepass System captures all incoming and outgoing materials of a location. Separate menu items are provided to handle the various categories of the materials viz. HPCL material, vendor material, incoming material, outgoing material, returning material, returnable material etc. Based on the flow of material from and to the location, IN & Out gate passes can be created.

Entry/Exit of transporter trucks, IN/OUT of contractor material is also recoded into the the system through this solution. System prompts the user for closure of any overdue IN/OUT gate pass thereby ensuring the completion of cycle.

Vessel Management System

The Vessel Management System (VMS) offers a comprehensive solution for generating detailed vessel analysis, comparing vessel performance, assessing Vessel Efficiency etc.

  • Facilitates the generation of Monthly Notional Coastal Freight (NCF).
  • Centralized Data Repository streamlines operations, facilitates simultaneous discharge/loading activities within specified timelines.
  • Data input by stakeholders with audit trail information and necessary validations.
  • Generation of Statement of Facts (SOF) immediately after voyage completion.
  • Coastal Planning, Bunker Declaration and analysis of Coastal Loss (Cargo Loss) tailored to operational needs.
  • Modules for Off-Hire Calculations and Demurrage Calculation.

E-Gas Suite for City Gas Distribution (CGD Application)

CGD One is a comprehensive suite of mobile and web applications designed to handle all the activities of CGD operations.

  • Developed in-house using the latest open-source technologies,
  • Includes features such as offline capability for Direct Marketing Agencies allowing even in areas without mobile connectivity
  • Modules for e-KYC, document verification, stores & inventory management and analytical dashboards.
  • Can significantly reduce recurring costs of software ownership besides providing Al/ML capabilities to the CGD Teams.

Geo-fenced Attendance Management

An innovative geo-fencing app designed to streamline attendance recording for both employees and contract workers. Available on Android devices, this cost-effective solution ensures accuracy and convenience. Users authenticate via OTP login, with initial registration tied to their mobile number. While on tour, employees can record attendance with precise geo-tagging at any location. Upon entering an HPCL location's perimeter, the app automatically registers attendance, geo-tagging the entry with location, date, and time. Furthermore, the app allows users to view their attendance records, enhancing transparency and efficiency in workforce management.

e-Filenote/e-Proposal

e-Filenote revolutionizes approval workflows with its digital solution, aligning seamlessly with established decision-making processes outlined in manuals like the Empowerment & Authority Manual and Procurement Manual. Users can initiate proposal-notes online, entering details and attaching necessary documents, while selecting routing based on approval authority. Its simple design boasts an intuitive user interface, allowing users to add or delete levels with ease. Unlimited intermediate approval levels cater to various processes, and joint approvals accommodate multiple department heads. With no restrictions on attachments and real-time notifications at each step, e-Filenote ensures efficiency. Its multi-level search functionality empowers users to filter and search for specific e-Filenote effortlessly. Plus, embedded PDF documentation conveniently consolidates all necessary information for comprehensive review.

e-ShiftLog

The e-ShiftLog application revolutionizes refinery operations by digitizing the traditional log-book, streamlining processes and boosting efficiency. Seamlessly integrating with existing IT systems, it serves as a comprehensive platform for documenting shift activities, tracking ongoing tasks and flagging crucial events for incoming teams. Shift Engineers utilize it to record process status and parameter values with interfaces to capture data from various sources. Outgoing officers authenticate entries digitally, ensuring transparency and accessibility for stakeholders. e-ShiftLog promotes safety culture, collaboration, and streamlined operations within refinery environments.

Sandook

An in-house developed asset document management solution, addresses the complexities of managing multiple real estate properties across the country. It digitizes and organizes documents, mirroring physical vault processes for seamless document movement. Sandook's key features include predefined metadata for different documents, flexibility for asset bifurcation, partial document vaulting, multilevel approvals, and robust user management. It ensures real-time availability of digital records, enhancing visibility for top management and expediting document storage and retrieval during operations.

Optimistic Logistic Assistant

The (OLA) is an advanced system designed to efficiently assign indents to trucks. Optimize truck utilization, minimize delivery time, and enhance overall operational efficiency. Salient features of OLA are:-

  • Indent Analysis: Prioritizes the incoming orders based on delivery details, quantity, urgency, and special needs for timely fulfilment.
  • Truck Availability: Keeps a real-time record of trucks to match with orders efficiently.
  • Assignment Algorithm to assign orders to suitable trucks, considering factors like capacity, location etc.
  • Route optimization considering distance, sequence, potential double loads etc. to increase truck efficiency, utilization and cost-effectiveness.