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Important Information for HPCL Shareholders:

Notice of Record Date

Notice is hereby given that the Corporation has fixed February 12, 2016 as the Record date to determine the eligibility of the Shareholders and Beneficial owners to receive Interim Dividend of Rs.11.50 per equity share of the face value Rs.10/- each for the Financial Year 2015-16 as declared by the Board of Directors at their Meeting held on February 01, 2016.

Presentation to Lenders / Analysts / Institutional Investors

HPCL Shares Dept. is now ISO 9001:2008 certified

HPCL Shares Department is now ISO 9001:2008 Certified, vide Registration No. RQ91/6129 dated March 28, 2009. The certification agency is M/s International Certification Services Pvt. Ltd. who is accredited by the Joint Accreditation System of Australia and New Zealand.

The Scope of Certification includes “Providing Dematerialization, Rematerialization, Transfer of Shares, Splitting of Shares, Issue of Duplicate Share Certificates, Transmission of Shares and Dividend Payment related services to HPCL Shareholders”.

The Shares Department of HPCL is the first amongst the Oil PSU Companies to receive the ISO 9001:2008 Certification under the latest standards.

HPCL's Registering & Transferring (R&T) agent

The name and address of the R&T agent of HPCL is:

Link Intime India Pvt. Ltd.,
Unit : Hindustan Petroleum Corporation Limited,
C-13, Pannalal Silk Mills Compound,
L.B. S. Marg, Bhandup (W),
Mumbai - 400 078.

TEL: (022) 25963838
FAX: (022) 25946969
EMAIL: mumbai(at)linkintime[dot]co[dot]in

Intimation of the Current / Correct Address

Your address is a vital link between you and HPCL. Therefore, all the shareholders holding shares in physical form should inform about any change in their address (with correct PIN code) to HPCL or to HPCL’s R&T agents immediately. Please note that the intimation of change of address should be signed by the shareholder(s) only; as per company guidelines HPCL or its R&T agent will update the new address in database only after verification of the shareholder’s signature.

In case of demated shares, the change in address has to be updated with your Depository Participant (DP) as Depository Participants are engaged by the company to maintain the database of demated shares.

Check PIN CODE: Please check the PINCODE of your address to ensure that it is the correct one before sending it to our R&T Agent / your DP using the Change of Address Form. (31.5 KB)PDF File Opens in a new window.

ECS Facility

Shareholders holding Bank Account at any of the following ECS Centres can opt for “ECS Payment of Dividends” and insure direct credit of the dividend amount to their bank account to avoid any loss during transit. Kindly note that an intimation to the effect that the dividend amount has been paid through ECS is also physically sent to your address immediately after confirmation of the ECS Payment enabling you to confirm / check whether the dividend amount has been credited to your Bank Account. Please use the ECS request form (36.5 KB) PDF File Opens in a new window to opt for ECS payment of your dividend.

ECS Centres

HPCL is paying dividend through ECS at the following 19 ECS centres:

Ahmedabad, Bangalore, Bhubaneshwar, Chandigarh, Chennai, Guwahati, Hyderabad, Jaipur, Kanpur, Kolkata, Lucknow, Mumbai, Nagpur, New Delhi, Patna, Pune, Thiruvananthapuram, Surat and Vadodara

All shareholders holding physical shares and having their bank account in the above mentioned cities are requested to avail ECS facility by filling up the ECS request form (36.5 KB)PDF File Opens in a new window and submit the same to our R&T Agents.

Shareholders holding shares in Demat form are requested to submit ECS Request Forms to their respective Depository Participants (DP) only.

If you already receive dividend from HPCL through ECS, you need not submit the ECS Request Form again.

Please ensure that all the Bank Details provided in the ECS Request Form are pertaining to a Bank Account held by the Shareholder in his / her name either individually or jointly with some other person(s) and that the said account is currently active. Kindly also ensure that your Bank Branch is participating in RBI’s ECS at the time when ECS payment by HPCL comes into effect. If after the submission of ECS Request form, you do not receive dividend into your bank account, we request you to kindly check your bank details as provided in the ECS Request form and write to HPCL for taking corrective action.

Nomination Facility

Shareholders are requested to avail Nomination Facility by duly executing and submitting the prescribed Nomination Form (21.4 KB) PDF File Opens in a new window to HPCL (for shares in Physical form) or DP (for Demated shares). Revision of Nomination details is also possible at a later date. This will enable quick transmission of your shares to your legal heir(s) in the event of any unfortunate event.

Unclaimed Dividends

The Dividends declared and paid by a Company, but not encashed by the shareholders, are kept by the Company in a separate account called “Unclaimed Dividend A/c” for a period of 7 years from the date of declaration. During this period, shareholders can claim the said Un-encashed dividend. After the period of 7 years is over, the Unclaimed Dividend is transferred to “Investor Education & Protection Fund” (IEPF) as per the provisions of the Companies Act, 1956. Once the amount is transferred to IEPF, no claim is entertained.

Kindly check the receipt of previous years’ dividend(s) and claim the same from HPCL if not already received, using the Dividend Claim Form.(23.4 KB) PDF File Opens in a new window.

Signature Updation

Shareholders holding shares in the physical form who want to change or update their specimen signatures on HPCL records should write to HPCL quoting the folio numbers and send the new signature (s) duly attested by the concerned bank manager. They may use the Specimen Signature Updation Form.(16.1 KB) PDF File Opens in a new window.

Shareholders holding shares in Demat Form are requested to contact their respective DP for the same purpose.

Contact us

For all your queries, you can write to us at:

Shares Department,
Hindustan Petroleum Corporation Limited,
2nd Floor, Petroleum House,
17, Jamshedji Tata Road,
Mumbai – 400020.

TEL: (022) 22863201, 22863204
FAX: (022) 22874552,
EMAIL: hpclinvestors(at)hpcl[dot]co[dot]in

You can also write to our R & T Agents at the address given above.

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